How to eliminate expense notes once and for all
In recent times, we are witnessing an unprecedented technological deployment and, of course, the one that is most affected is the business environment, which is highly benefited.
I want this and I want it now, seems to be the general trend in the way companies and workers act, which leads to implement more and more dynamic solutions.
Now it is the turn of the expense accounts of mobile staff. This necessary evil that we have been dragging for so long, finally comes to an end.
Currently there are several solutions in the Spanish market that allow the elimination of the manipulation and custody for five years, of an infinity of invoices and receipts. With them you only have to take pictures of the payment documents and wait for them to return the relevant data to be included in the ERP.
The most powerful ones, in addition to integrating expenses with the company's ERP analytical codes, allow you to export the accounting of expenses. Normally, these applications have the stamp of the AEAT, so that the photographs of receipts and invoices have the same legal validity as the document itself.
On the other hand, the inclusion of the expenses by the employee in the administrative management environment of the company, through his or her mobile device, allows for a better management of the expenses;, allows to harmonize the times and periods of administrative management of expenses, by completely detaching from the usual process of verification and management subject to the delivery of the monthly expense summary.
Using any of these tools, the classic process of the expense summary with countless receipts stapled at the end of each week or month disappears completely.
This is therefore an ingenious solution that allows the mobile worker not only not to have to make expense notes again, but also not to lose receipts again, and with the great saving of time and personnel for the company, which currently involves having to manage all expense reports in a short period of time.