What do companies ask from their business travel management solutions?

The general demand from companies for travel technology solutions is that they automate processes related to expense management, something that would allow redirecting economic and human resources to higher value-added tasks.

According to a report by software provider Sarce, this type of solution must be aligned with the new mobility and cloud environments that are already common in the professional environment. That is to say, to facilitate the accessibility through any mobile device, from the start of an application at any time, to attach an invoice or proceed to an approval.

Among the must-haves mentioned by this company, it is worth highlighting the possibility of offering the employee the possibility of uploading any documentation about his travel expenses to the corporate central repository or to the cloud, from where he can later continue with the processing.

On the purely functional side, organizations demand reporting tools that allow them to take advantage of the benefits of this type of applications, so as to promote a digitized management digitized management   that allow them to take advantage of the benefits of this type of applications;n digitalized y centralized of travel expenses in which different employee profiles belonging, in turn, to different departments or areas of the company.

According to Joaquín Lasheras, director of Sarce España, “the ability to make analytics on expenses, budget comparisons to analyze deviations or performance indicators of travel investments are very powerful tools for the  business and financial  areas;business and financial areas, enabling them to make decisions even beyond their travel expense policies.

The implementation of solutions of this type becomes a great ally of the administration manager because they make it possible to automate the management of VAT offsets, the automatic recording of these expenses in the accounting system, and the automatic recording of these expenses in the accounting system;General Accounting, the control of expense ceilings or the import of electronic payment movements.

The human resources manager can also rely on this type of application to manage the travel and expense policy by integrating it with his system, while the financial manager can manage the request for cash advances and foreign exchange and currency. At the same time, the controller tracks and reports, both quantitatively and qualitatively.